Scaling Without the Spreadsheets: How Fintech Instant Funding Scaled Globally and Cut HR Admin by 60%
Instant Funding is a next-generation proprietary trading firm on a mission to empower traders worldwide. Based in London, with a growing international presence including Dubai, they combine transparent funding models, accessible rules, and rigorous risk management to help traders build lasting success.
At just 4.5 years old, they’re scaling fast, and they needed an agile all-in-one HR platform to keep pace with their global expansion.
The challenge: A patchwork of tools that couldn’t keep up
As Instant Funding entered a stronger growth phase, the cracks in their HR set-up became impossible to ignore. Core people processes, such as onboarding, leave tracking, document management, and reporting, were scattered across spreadsheets and disconnected tools, and every manual task that had worked when the team was small became a bottleneck as headcount grew.
When Instant Funding began searching for a solution, they found Faqtic– a specialist Factorial partner with substantial experience helping fast-growing companies implement and scale the platform. From initial configuration through to full rollout, Faqtic provided hands-on support and practical guidance at every step, ensuring the platform was set up to fit Instant Funding's specific workflows from day one.
“Faqtic has been a true partner throughout the journey: responsive, hands-on, and critical in helping us unlock the full value of the platform.”
Fragmented systems and manual overload
Without a centralised HR platform, the People & Culture team were subjected to constant context-switching and painstaking manual upkeep. As the team grew, so did the errors, the time wasted, and the operational risk.
Inconsistent onboarding
With no structured process in place, new hires weren’t reliably getting the consistent introduction to Instant Funding’s culture and expectations that the company wanted to deliver. Every new starter had a different experience.
Limited data and insight
Pulling together reliable reports was slow and error-prone, leaving managers without the real-time visibility they needed. Decision-making on headcount and performance suffered as a result.
The solution: One platform to run it all
With Factorial, Instant Funding replaced their fragmented set-up with a single, automated platform. Onboarding, leave management, document storage, and analytics all moved under one roof, freeing the People & Culture team to focus on what they’re actually there for: building a great place to work.
Faqtic helped to choose additional modules that were perfect for the environment at Instant Funding, including Engagement, LMS, and Recruitment. The rollout took just a few weeks, and adoption throughout teams across multiple countries was strong from the start.
Automated onboarding
Digital workflows give every new hire a professional first day, with tasks assigned and key documents shared in advance.
Leave & attendance management
Requests and approvals that took days are resolved in near real-time, with full visibility for employees and managers.
Document management
Contracts, policies, and employee records are centralised and instantly accessible, saving the time lost locating them.
Reporting & analytics
Real-time dashboards give the data to make confident decisions on performance and planning, without manual reports.
The results: Time back, and a stronger foundation for growth
The impact was felt quickly. Within weeks of rolling out Factorial, Instant Funding’s HR function was running noticeably leaner, and the whole organisation felt the difference.
Admin time dropped by 50-60%, saving 8-12 hours per week that the People & Culture team could reinvest in strategic work. Onboarding time was cut by 30-40%, and approvals that previously took days were resolved in hours. Instant Funding has now been able to scale from 30 to around 70 employees without needing to add HR headcount.
Centralised records have improved compliance and audit readiness. More importantly, the quality of data available to leadership has transformed what the team can plan and act on. Managers have visibility, employees have clarity, and the People & Culture team finally has space to focus on building the culture they want Instant Funding to have.
“For us, Factorial isn’t just an HRIS, it’s a foundational platform that supports how we operate, make decisions, and embed our culture across the organisation as we scale.”
Build your business from the ground up
Grow your team like Instant Funding by utilising Factorial
